How to Select a Phone for Room Conferencing If your company desires to hold a meeting of its executives, personnel, or even stake holders, your goal is to have everyone invited attend and participate meaningfully in the meeting. What if the meeting is urgent but some required participants are not physically available? The answer lies in VoIP phones that have capabilities for both voice and video conferencing. The best conference phones can be used in large offices as well as conference rooms for meetings that will include multi-party phone calls. There are several factors that should be considered when selecting a business telephone with conferencing capabilities, including: VoIP Connection
Figuring Out Options
If you want the capability to have a meeting whose participants are not necessarily in the same physical room or geographical area, the phone you use for it should have capacity for video and voice over the internet. Thanks to VoIP phone calls, multiple persons can follow and take part in conversations at low costs.
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Room Size If several of the persons taking part in a VoIP meeting are in the same physical office, the selection of the right IP telephone ought to match the size of the office. An IP phone has specifications for its scope of microphone pickup and speaker strength, and the size of your conferencing office should dictate the power and robustness of your phone. With some models of conference phones, there are extra microphone extension kits for adjustments to match unique audio range specifications for conference rooms with lots of people. Capacity for Call Recording Usually, all PBX telephones have the capacity to record calls, for example between customer care and callers. But there are situations where you need to record the conversations that take place among staff members or company executives during an official meeting. Certain brand new models of conference telephones with IP connectivity have the capacity to capture and store meetings in a built-in memory which can be connected to an SD memory card. The advantages of capturing your VoIP meeting are many. For instance, you could record a conference so that you don’t have to take notes, or when recording is required for training and quality enhancements. Another situation is when you need to evaluate the contents of the discussion or share these with a co-worker who was not present when the meeting took place. The Issue of Portability Since there are times when conferences won’t take place in your office, it makes sense that you choose an IP phone that will work fine in any other scenario, including a hotel. A battery-operated phone with wireless connectivity and ability to connect to PCs and networks is desired. A VoIP telephone with the above capabilities will work just fine.